Guildhall Feoffment

Bridewell Lane,
Bury St. Edmunds,
Suffolk, IP33 1RE.

Tel: 01284 754840


Privacy Policy

Guildhall Feoffment is a Data Controller under the Data Protection Act 1998 (‘the Act’). This statement confirms Guildhall Feoffment’s commitment to protect your privacy and to process your personal information in a manner which meets the requirements of the Act.

In order to respect your privacy, we process your personal data in accordance with the data protection principles, namely:

  1. Personal data shall be processed fairly and lawfully.
  2. Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
  4. Personal data shall be accurate and, where necessary, kept up to date.
  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
  6. Personal data shall be processed in accordance with the rights of data subjects under this Act.
  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
  8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

Why we need your personal information

The information we collect may include:

  • Name and job title
  • Contact information
  • Age, disability status, ethnicity, gender and nationality
  • Occupations both current and previous and applicable company details
  • Other information relevant to:
    • Furthering the interests of citizens in relation to schooling matters;
    • Furthering the interests of citizens and pupils in relevant markets;
    • Promoting competition; and
    • Other statutory functions.
  • Other information relevant to our HR functions

Guildhall Feoffment may use this information for the following reasons:

  • To carry out our statutory functions
  • Licensing and registration
  • Complaints and dispute handling
  • Investigations
  • Research
  • Improve our services
  • Send information to you which we think may be of interest to you
  • Staff administration, including HR functions
  • To pass your details to accountants, consultants and other professionals for the purpose of obtaining professional advice and complying with Guildhall Feoffment’s contractual obligations
  • To comply with our legal and regulatory obligations
  • Recruitment and CRB checks

Monitoring and recording of communications

We may monitor or record any communication between you and Guildhall Feoffment for quality control and training purposes.


Guildhall Feoffment has appropriate technical and organisational measures in place to prevent the unauthorised or unlawful processing of your personal information, and accidental loss or destruction of, or damage to, your personal information.

Retention of personal information

We will not keep your personal information for longer than is necessary for our purposes.

Links to other websites

Our website may contain links to other sites. Guildhall Feoffment is not responsible for the data protection and privacy practices within any of these other sites. We encourage you to be aware of this when you leave our site and to read the data protection and privacy statements on other websites you visit which collect personally identifiable information. This statement applies solely to our website.

Your rights to access your personal information

You are entitled pursuant to the Act to ask for a copy of your personal information, for which we will charge a £100 fee, and to have any inaccuracies in your information corrected.

Complaints about how we process your personal information

In the first instance, an individual should contact Guildhall Feoffment. Complaints should be addressed to:

The Head
Guildhall Feoffment
Bridewell Lane
Bury St. Edmunds
IP33 1RE


How to get more information

If you have any questions about this statement, please contact:

Information Requests
Guildhall Feoffment
Bridewell Lane
Bury St. Edmunds
IP33 1RE

This statement may change from time to time. You should therefore review it regularly.

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